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5 tips to help on how to schedule your day📅

Maya helping to schedule your day

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Why are you so stressed out? Is it because you don't have enough time in the day? In short terms, you need to schedule your day in the appropriate manner to make sure you're hitting all the high points for the day. Keeping a schedule for your day will help you manage your time more efficiently. You can get more done and are less likely to forget tasks or become sidetracked. There is no such thing as a perfect schedule, we all have different priorities and opinionated responsibilities. However, the key is to be consistent and determined to follow through, with no procrastination. Here are 5 tips that can help on how to schedule your day.

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Schedule your day, it's important

Scheduling is the art of planning your activities so that you can achieve your goals and priorities in the time you have available. When it’s done effectively, it helps you:

  • Understand what you can realistically achieve with your time.
  • Make sure you have enough time for essential tasks.
  • Add contingency time for “the unexpected.”
  • Avoid taking on more than you can handle.
  • Work steadily toward your personal and career goals.
  • Have enough time for family and friends, exercise and hobbies.
  • Achieve a good work-life balance.

– Mind Tools

You are going to need a task list or a calendar tool to help manage your day. You will be able to get reminders/notifications so you will know what the next task is and what time to do it.

02. Determine your priorities first ✔️

It is highly recommended to plan out your schedule the night before. What you need to do is create a hierarchy list with the most important things you need to get done, then anything else that can be work today, tomorrow, or the next next day. With that being said, pretend you have to put a due date in each task. What are you going to be working on first?

03.Create a routine ⏱️

The most important thing about maintaining your health, accomplishing your goals, a balanced work-life, etc. is being consistent. Set a routine to get yourself in a productive mode; make it a habit of getting up, stretching, planning out the day, collaborating, and begin working. Everyone’s routine will be different depending on their personality and priorities.

04. After the first 2 hours, check your emails/ comms 📧

I recommend beginning your day, get into the groove before checking your emails or any communication (social media, text, email, etc.) That way you don’t get overwhelmed with all the communication and things you need to follow up on. Get into the groove first.

05. Cater time for yourself and your family 👪

On this planet, this universe we need to expect the unexpected. We are not robots, we like to have fun, spend time with our family, exercise, going out, etc. You need to make sure when making your schedule you incorporate time for your family, friends, eating, exercising. Have a balance in your work life. The reason is to make sure you are not stressed, the body tends to get overwhelmed and dramatic when things don’t go right the first time.

Methods/ Practises

The Time Blocking Method

This method is based on priorities and days of doing it. Basically, the time-blocking method is creating your day by doing specific tasks and having a time duration for each task. You are specifying your days with specific things to do only on that day. Be consistent, follow through, and give yourself time to complete the task.

The Pomodoro Technique

The Pomodoro technique, also know as the 80/20 rule, is very effective when working with time and intense tasks. So here is how you do this technique:

  1. Choose a task
  2. Set the timer for 25 minutes
  3. Work on the task (absolutely no distraction, no phones, nothing but grind time) until the 25 minutes is up
  4. Take a short 5-minute break
  5. Every 4 sessions, take a longer break 15-30 minutes

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